Oracle Calendar
Oracle Calendar is very similar to Netscape Calendar in look and functionality. However, Oracle Calendar does have a search feature, which will allow users to find similar types of meetings, or individuals invited to meetings. As with Netscape Calendar, Oracle Calendar also relies on icons to display options such as reminders, attachments, notes, etc.
LOGIN:
- Type in your uniqname or full name.
- Type in your Dearborn or Email password.
- Click Sign-in.
NOTE: Those who had Netscape Calendar access were automatically given access to Oracle Calendar. However, access for everyone else is not automatic. If you wish to have access to Oracle Calendar, please send an email to helpdesk@umd.umich.edu.
IN-TRAY:
The In-tray is the first screen to open in Oracle Calendar and allows you to keep track of group meetings that you have been invited to and those that you have invited another user to. Once you are done with the In-tray it is suggested that you close it. The Agenda lies just beneath the In-tray.
NOTE: The In-Tray can be disabled at start-up by going to Tools>Options>General>Startup.
IN-TRAY TOOLBAR:
Agenda Drop-Down box: Tasks Drop-Down box:
AGENDA:
The agenda is where you keep track of all your meetings, tasks, notes and events. You can view your agenda by the day, week or month.
NOTE: Keep in mind that tasks do not appear on the Weekly or Monthly agenda. To see your tasks click on the Daily calendar, or use the Open My Tasks icon on the toolbar.
AGENDA TOOLBAR:
MEETINGS:
To set-up a new meeting you can click on the time you wish to start on your Agenda, or Click on the New Meeting button in the Agenda toolbar.
The New Meeting screen has many options including being able to invite others to a particular meeting, making a meeting a repeating meeting such as weekly staff meetings, setting reminder alarms, adding all the pertinent files pertaining to a meeting, making notes relating to the meeting, and keeping track of the responses from each invited user. Once a meeting has been added to your calendar, you can Click on the meeting in the Agenda to reopen the meeting screen.
NOTE: When you set-up a meeting, don’t forget to include travel time. Events you actually plan to attend, Vacation, doctors appointments or anything else that requires time should be added to your calendar so other folks will know that you’re not available when they are scheduling meetings.
TASKS:
Tasks are those things that you need to keep track of that have deadlines. This area will allow you to keep track of your progress, keep all the pertinent files and notes in one place, and keep track of items that are due from other people. As you have telephone conversations you can keep track of what transpired when.
EVENTS:
You can keep track of events that you would like to attend if you have time. Obviously, if you actually plan to attend an event you would add it as a meeting so time is blocked on your calendar.
NOTES:
Notes can be those things that you just need to be reminded of – calls to make, errands to run, etc.
OPTIONS:
Setting up your options is important so you can see multiple icons, Saturday and Sunday, and can choose the colors you wish to use to represent your meetings. Several offices use the color feature so they can set-up meetings with students in Red, and all other meetings in blue. It is understood that Red meetings cannot be changes by those who have designate rights in your calendar.
Meeting Color by Importance – this is the option used by many office to differentiate between student (Red) and other meetings:
Meeting color by Ownership:
Meetings by Attendance:
Setting up the Address completion option – make sure both boxes shown below are checked.
Click OK.
DESIGNATE RIGHTS:
If you want other people to have direct access to your calendar, you must give them designate rights. When setting up the designate, you will have to decide exactly what type of rights you want to give them. If you want them to have access to everything and to be able to make changes in everything, then you would give them “Full Rights.” If you only want to them to be able to change certain things on your calendar, then you can access rights for only those items.
To assign rights:
- Click on Tools
- Click on Access rights
The Access Rights screen will appear:
- Type in the name or any part of the name to have a list of users appear. This will only work if you have checked both of the Address Completion boxes on the Options screen.
If the right name appears immediately, click Enter. If not, select the right name from the drop-down box.
Once the person’s appears in the list, highlight their name. As soon as the name is highlighted the “No designate rights” box will appear. Uncheck the box. NOTE: Make sure you are click on the name that you wish to give access rights to before assigning rights.
All of the options will now be open. You can either Click on “Full designate rights” to allow them full access, or check the boxes for the access you wish them to have.
SEARCH:
To Search click on the Search Icon in the toolbar.
The Search screen will appear:
The first thing you should do is select the options to be used, or what to search:
Once you have established your options, you need to choose your criteria or what to search for:
You can also search for more than one person at a time, by adding their name under the Attendees tab. Once all the options, criteria and attendees have been select, Click Search. The list of meetings will appear at the bottom of the screen.
PRINTING:
Printing from the calendar is easy. Just make sure that all the options you wish to see on your printout have been checked.
- Click File in the main menu.
- Click Print.
The print screen will appear – Click Options:
There is also a drop-down box under Layout that provides many automatic Agenda print set-ups. However, you will still must select the options that you want to appear on the printed Agenda.
The Options screen will appear. You can select the Daily, Weekly, Monthly or Multi-Weekly options. Once they have been selected, Click Save and the options will remain the same until you change them.
Oracle Calendar Web Interface: