Zimbra Webmail

 When you log into the Zimbra Web Client, you see a full screen view similar to the one shown below.

The Zimbra Web Client page includes the following areas:

1. Search Bar, User Name and Quota Display. The Search, Advanced Search, the user name under which you logged in and your mailbox quota are displayed in this area.

2. Application Tabs. The applications that you can access are listed in the tabs at the top. On the right is Help and Log Off.
3. Toolbar. Shows actions available for the application you are currently using. In this example, the Mail application toolbar is displayed.

4. Overview Pane. Displays your Folders, including the system folders Inbox, Sent, Drafts, Junk, and Trash, as well as any custom folders you may have created, Searches you may have saved, and Tags you created, Zimlet links that may have been created to integrate with third-party applications from within your mailbox. When you are in the Calendar application, the Overview pane displays your calendar list and Zimlets.

5. A mini-calendar can be displayed below the Overview pane. Displaying the mini-calendar is optional and can be enabled in Preferences, Calendar tab.
6. Content Pane. The content of this area changes depending on what application is in use. In the Inbox view, it displays all messages or conversations in your Inbox.
7. Message display pane.

Open Webmail

1. Click Calendar in the Sidebar Menu

2. Select Import/Export in main menu

3. Make sure you are in the Export portion of the screen.

4. Select iCalendar in the drop-down box.

5. Select your own calendar in the list.

6. Select All Events

7. Select Export

8. When the screen appears, Select Save File

9. Click OK and the file will be downloaded to your Desktop.

10. Open Zimbra

11. Select Preferences

12. Select Import/Export

13. Under the Import Section of the Screen, Select the Calendar toggle button.

14. Click the Browse button and search for the file that you saved.

15. Click the Import button in right-hand corner of the screen. Your calendar data should not be imported into Zimbra.

1. Open Thunderbird.
2. Click Tools in the Main Menu
3. Select Address Book 

19. Browse for your Thunderbird comma Separated file on your desktop.
20. Click the Browse button next to Destination.
21. Select Email Contacts from the drop-down box.

22. Click OK.

23. Click the Import Button at the bottom right-and side of the Import Screen.
24. Your contacts will now be located in your email contacts list.

1. Find the um-d.gif logo – we can have it available for uses on the website.
2. Copy the gif into your personal shared drive H: under public>HTML the URL  becomes www.umd.umich.edu/~uniqname/um-d.gif
3. Open Zimbra
4. Click Preferences in the Main Application Menu
5. Click Signature in the Preferences Toolbar
6. The Signature screen will appear.
7. Click Edit to add a signature.

8. The Signature area will open:

a. Type in the Signature Name
b. Type in the information you wish to appear in the signature.
c. Click on the Insert Image Icon

9. A screen will appear asking for the URL of the image you wish to insert.

a. Type in the URL
b. Click Add

10. The Image will appear below the signature.
11. To resize the image, Click on the image and use the corner guides to resize in order to maintain the integrity of the image.

12. Click the Save button in the Toolbar to save the signature.

13. To set the preference so that the signature automatically appears each time you wish to create an email:

a. Click Preference in the main applications menu.
b. Select Accounts in the Preferences Toolbar.
c. If you have more than one account, select the account where you wish the signature to appear.

14. Scroll to Account Settings where you wish the signature to be added.
15. Using the drop-down box, select the appropriate signature for this account.

16. Click Save in the Toolbar to save your settings.

In order to make it easier to set-up meetings for various groups of faculty or staff in your department or across campus, you can create contact groups in your Address book that can be used when scheduling appointments or meetings. Having the contact group created will allow you to search on the contact group and pull up all the names associated with it quickly, instead of having to type in each individual name each time you wish to schedule something on the calendar.

To create a contact group:
1.  Click on the Address Book tab in the menu of Zimbra.

2. Click New and Select New Contact Group

3. When the New Contract Group screen appears, give the group a name.

4. Type the names of each person you wish to include in the group in the Search field.

6. Click Search

7. As the names appear, select the name and Click the Add Button at the bottom of the screen.

8. Continue to search on each individual name and add it to the list on the right.

The Advanced search features opens separate mini-panes to perform different types of searches. You can open multiple instances of each mini-pane. You might want to do this if you are doing AND type searches.

Advanced search allows you to search by the following criteria:

• Attachment. No Attachment, Any Attachment, or Specific Attachment. If you select specific attachment, a list of attachment types is displayed.

• Basic. Uses header information such as From, To, Subject, and Content of the email body.

• Date. Search for messages received after, on, or before a selected date. Open two Date panes to search between dates.

• Domain. Search for messages where the address headers (From/To/Cc) contain addresses from certain domains. The domains are pre-defined with check boxes.

• Folder. Limit search to selected folders only.

• Size. Search for messages that are larger or smaller than a specified size (bytes, KB, or MB).

• Status. Search for messages or contacts that are flagged or unflagged. Search for messages that are read, unread, forwarded, or replied to.

• Tag. Search for messages or contacts that have a specific tag or a specified set of tags.

• Time. Search for messages that arrived within a time-frame, such as the last hour, this week, last month, etc.

Tags are your personal classification system for mail messages, contacts, tasks, and appointments.  Using tags is an aid to finding those items. For example, you might have one tag for Immediate Turnaround and another for Medium Priority. The mail messages that are tagged can be in different folders. You can search for a tag and all messages with that tag are displayed, no matter which folder they are in.

1. You can create as many tags as you want.

• You can apply multiple tags to the same mail message and contacts.

Creating new tag definitions

You can access the New Tag feature in any of the following ways:

1. In Calendar, click the down arrow next to Tag and choose New Tag.

• Select Tag from the Toolbar.

• Right-click on Tags or a tag in the Overview pane and select New Tag.

To attach a tag to a message:

1. Right click on the message.
2. Select Tag Message
3. Either select one of the tags you have already created, or create a New Tag.
4.The Tag will be added to your email.

1. Right click on the message that is already tagged.
2. Select Tag Messages.

1. 3. Select Remove Tag.

1. Click on the Tag you are looking for in the Menu pane.
2. All of the messages with the that tag you will appear in the messages list.

If you use a lot of tags on a regular basis, you may wish to use key stroke shortcuts to apply the tags to your messages. To create key stroke shortcuts for tags:

1. Click Preferences in the Main Toolbar.
2. Click Shortcuts in the Preferences Toolbar.
3. Click Tag Shortcuts.
4. Click Add Shortcut.
5. Click Browse.

6. When the list of tags appears, select the Tag to which you wish to apply the shortcut.
7. Click OK.

8. Type in the number you wish to assign to the tag in the shortcut field.
9. Click Save.

The Tasks feature lets you create to-do lists and manage tasks through to completion. You can add tasks to the default Tasks list, and you can create other task lists to organize your to-do lists by more specific activities, such as by work or personal projects.

For simple task all you may need to do is create a task from the Content pane. If a task needs to be managed, you can add more details, define a start and due date, set the priority to the task - high, normal, or low, and keep track of the progress and percentage complete.

In the screen shot that follows, three task lists have been created. The tasks listed in the Content pane show the status, percentage of the work completed, and the date the task should be finished.

Zimbra Assistant is an advanced user feature that provides a quick way to interact with Web Client using the keyboard to do the following tasks:

• Create new appointments

• Go to a specific date in your calendar

• Create new contacts

• Send a new mail message without changing the application you are currently using

You can open Zimbra Assistant from any view except the Preferences tab. The keyboard shortcut to open Zimbra Assistant is ` (back quote). This key can be found below the Escape (Esc) key.

The Zimbra Assistant dialog offers detailed help. Below are the general steps for using Zimbra Assistant.

1.  From within the Zimbra Web Client, use the shortcut key (either the back quote or shift tilde). The Zimbra Assistant dialog displays.

2. Enter one of the following commands

• To create an appointment, type appointment. You can then enter a subject in quotes, the time, a date and day of week, and any notes for the appointment. Click OK.  Note: If you want more advanced appointment features, click More details to go to the Calendar Appointment page.

• To go to a specific date in your calendar, type calendar and the date, or the day of the week. Click OK.  Note: After the date you can enter the Calendar view you prefer, day, work week, week, or month. The Calendar opens in that view.

• To create a new contact, type contact and enter the contact name, email address, etc. Click OK.  Note: If you want to open the Contacts detail form, click More Details. On this form you can specify which address book to add the contact name.

• To send an email without opening the compose windows, type mail. Enter the subject in quotes; type to:name@address and then type the body of the message.  Click OK.

Zimlets are small programs created as a mechanism to integrate third-party information and content with the Zimbra Web Client features. Zimlets let you interact with different content types in your email messages.  

• Click on the URL in a message to launch a browser window to go to that URL. Hover over the URL to see a preview of the site.

• Right-click on a phone number to make a call from your computer softphone, such as Skype or a Cisco VOIP phone.

• Right-click on a date within a message to see your calendar and to schedule a meeting without leaving the message.

• Right-click on a name, address, or phone number to update your address book.

Other Zimlets may be available from the Overview pane.

Note: If you do not see Zimlets listed in your Overview pane, your system administrator has disabled them.