Campus Events Calendar

UM-Dearborn's events calendar can be used to display business, academic, and social events of interest to the campus. You can view events on the campus calendar at http://eventcalendar.umd.umich.edu. Everyone with a UM-Dearborn computer account is encouraged to login and submit events to the calendar. Once submitted, the event will be routed by email to a designated unit liaison who will be responsible for verifying its acccuracy and compliance with University policy. Once approved, the event will be released for posting to the calendar.

NOTE: All student events must be approved by the Student Activities Office. Anyone can add a student event, but must designate the Student Activities Office as the department on the scheduling screen so that SAO will receive an email requesting approval. Once approval has been granted, you will receive an email that it has been approved. You will also receive an email if it is denied.

LIAISON INFORMATION:

Authorization to be a liaison must be approved by the individual department, then submitted to trainer(at)umd.umich.edu for activation. You can view events on the campus calendar by going to http://eventcalendar.umd.umich.edu.

For those who have the proper authorization, there are several important rules to remember when logged into the calendar:

1. When accessed, the calendar will timeout after 1 hour. If it takes you longer than one hour to input all your information, you will need to renew the 1 hour time limit to maintain access, or the system will force you to login again. After logging in, the Renew button is at the bottom left corner of the screen in the Logged in box.

   

2. Remember to log out when you are finished adding information to the calendar. The log out link is at the bottom left corner of the main screen in the Logged in box.

HOW TO LOGIN TO THE CALENDAR

1. If you want to submit or modify an event on the calendar, you will need to login and authenticate as a UM-Dearborn user. NOTE: Since this is a secured web page, you must type "s" after the http (https://eventcalendar.umd.umich.edu). You will see the following screen.
2. Type your uniqname in the Username field.
3. Type your Dearborn password in the Password field.
4. Click on Login.
5. The system will confirm that you are logged in, showing the time and date. All of the options for adding, approving, deleteing and modifying events are now visible. However, it is recommended that you only use Add New Event. See How to Add/Submit an Event. It is easier to modify or delete an event by selecting the event directly. (See How to Modify an Event and See How to Delete an Event.)

   

HOW TO ADD/SUBMIT AN EVENT

1. It is important to remember that you must first schedule an event with the organization that controls the location of the event.
2. Login to https://eventcalendar.umd.umich.edu using your Dearborn password.
3. Click on the Add New Event button.
4. The fields that are required will appear on the right side of the screen. Remember that if you are submitting a student event, you must add the Student Activities Office as the department so they can approve the event.
5. Department liaisons who are submitting events can preapprove it while setting it up by checking the Preapprove box at the bottom of the screen.
6. After you have added all the necessary data, you can preview the information before submitting it by clicking on the Preview button at the bottom of the screen.
7. Once you are satisfied that everything is correct, click on the Submit button at the bottom of the screen. Remember, you can go back at any time to make corrections to your entry. Once an event has been approved it will be visible on the calendar.

   

HOW TO MODIFY AN EVENT

1. The easiest way to modify an event is to click on the date your event is scheduled on the calendar.
2. All of the events listed for that day will appear on the right side of the screen.
3. Select the correct event.
4. The information for that event will appear on the right side of the screen with the options Delete and Modify listed below the information.
5. Select Modify.
6. All the information for that event will appear.
7. Make the appropriate changes.
8. Click the Modify button at the bottom of the screen for the changes to take effect.
9. If you decide that you don't want to save the changes, you can simply click the Back button in Mozilla's Main Toolbar to leave the screen.

HOW TO DELETE AN EVENT

1. The easiest way to delete an event is to click on the date your event is scheduled on the calendar.
2. All of the events listed for that day will appear on the right side of the screen.
3. Select the correct event.
4. The information for that event will appear on the right side of the screen with the options Delete and Modify listed below the information.
5. Select Delete.

   

6. A screen will appear that will allow you to delete the event.
7. Click the Delete events button. If you decide you don't want to delete the event, simply click the Back button in Mozilla's Main Toolbar.

APPROVE AN EVENT

1. Each unit or department will have a designated liaison responsible for reviewing and approving submitted events. The liaison will receive an email giving all the details about the event that needs to be approved. They will need to open the Calendar, login and approve the submitted event.

   

2. After logging in to the Calendar, click on the Approve Event button. The list of unapproved events for your department will appear.
3. Select Approve event, and then click on Process events button. An email will be sent to the originator of the event telling them it has been approved.
4. If you do not wish to approve the event, you can select Reject event, then click on Process events. Again, an email will be sent to the originator letting them know that the event has been rejected.
5. The system will let you know that the event has been processed.

   

VIEWING CALENDAR BY DAY

1. To view all the events listed for a particular day, it isn't necessary to login to the calendar. But you must login if you plan to modify or delete an event. To view the events for a particular day, simply click the day on the calendar that you are interested in viewing. The events for the chosen day will appear on the right side of the screen.

   

2. To see the details of each event, click directly on the event and the event details will appear.

VIEWING CALENDAR BY WEEK

1. To view all the events listed for a particular week, it isn't necessary to login to the calendar. But, you must login if you plan to modify or delete an event. To view the events for particular week, click the week on the calendar that your interested in viewing (i.e. Week 1, Week 2, etc.). The events for the chosen week will appear on the right side of the screen.

   

2. To see the details of each event, click directly on the event and the event details will appear.

VIEWING CALENDAR BY MONTH

1. To view all the events listed for a particular month, it isn't necessary to login to the calendar. But, you must login if you plan to modify or delete an event. If you wish to view the events for the current month, click on the name of the month at the top of the screen. If you wish to view the events for a different month, click Previous Month or Next month until the appropriate month appears. The events for the chosen month will appear on the right side of the screen.
2. To see the details of each event, click directly on the event and the event details will appear.

SEARCHING THE CALENDAR FOR AN EVENT

1. To search the calendar for a particular event, type the keyword(s) (i.e. training, movies, etc.) in the Search field and click the Search button. All events with the keyword in the Event Title will be retrieved.

   

2. To see the event details, click directly on each event name and the details will appear on the right side of the screen.

   

HOW TO LOGOUT OF THE CALENDAR

1. When you have completed your entries, you must remember to logout. Click on logout at the bottom of the screen inside the yellow Logged in box..

   

2. The system will then show you that you are not logged in.

HOW TO DISPLAY YOUR GROUP'S EVENTS ON YOUR WEBPAG

The Event Calendar uses a database that can be read by most web servers. The person responsible for your web site will need to initiate this with a request to the ITS Helpdesk at helpdesk(at)umd.umich.edu. Once set up, your event will be displayed automatically. If your page is not hosted by ITS, some changes to the web server to support this feature may be needed.